Archive outlook 2011 mac folders
Don't see the Export button?
Make sure you have the latest version of Outlook. On the Outlook Help menu, click Check for Updates.
Export items to an archive file in Outlook for Mac - Office Support
If all Outlook updates are applied and you still don't see the Export button, look for Export on the Outlook File menu. In the Export to Archive File. Once your data has been exported, you'll get a notification and you'll choose Finish. For information on how to access the data that you've saved in an Outlook for Mac Data File. The only export option available at this time is the.
Archive messages in Outlook for Mac
To request additional export options, visit the Outlook Suggestion Box to leave your feedback. The Outlook team is actively monitoring this forum. Import a. Use Time Machine to automatically archive or back up items in Outlook for Mac. In Outlook for Windows, older Outlook items are archived automatically on a regular interval, also known as AutoArchive. This is not available in Outlook for Mac, but you can archive data automatically by setting up Automatically archive or back up Outlook for Mac items. When you export to an Outlook for Mac Data File, you can choose to filter information by category or by item type.
For example, if you want to transfer networking information from your work computer to your home computer, you could export only items that you've assigned to the Networking category.
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Similarly, you might want to export all your contacts on your home computer and then import them on your work computer. During the export process, you can choose to keep the exported items in Outlook, or to delete them after they are exported. To export all items in Outlook, click Items of the following types , and then select all the check boxes.
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If you have a Microsoft Exchange account or directory services account, contacts from the directory are not exported. Similarly, items that are stored in public folders are not exported. Mark the items you want to export with the category just created: While in the folder click Edit from the top menu in Outlook, then Select All from the drop down menu or command and a keys on your keyboard at the same time. Click the Categorize button and the category name to apply to all of the items.
Export items to an archive file in Outlook for Mac
For a smaller range of messages you can press the control key on your keyboard while selecting two messages; everything between the two will be highlighted. To add non-adjacent messages you can press the command key while clicking. If there are contacts, tasks or other account items you want to include in the export, you will have to label these with the category as well. Categorized items will be marked with the color of the category label and are ready for export.
Exporting Select File in the upper left of the Outlook, the Export from the drop down menu. Choose your Export options: Outlook - check the Outlook for Mac olm data file option, then: If you applied categories to items for export , check the Items that are in the category option and use the drop down menu to select the category. Click the right arrow at the bottom of the window to continue. Select your desired option in the Delete After Exporting? Outlook If you applied categories to items for export , check the Items that are in the category option and use the drop down menu to select the category.
Click Continue when ready. Outlook will prompt to choose a location to save the export file; be sure to keep it in a location you will remember. You can also re-name the file using the Save As field.
I want to export to iCloud or to some other type of archive file
Outlook will begin exporting. It may take a while if a lot of items were selected. An Export Complete message will appear, click Finish or Done to exit.