Stay on task app mac

With two sidebars—one for projects, another for tags—you can quickly browse your tasks and find what you need to do next. It also includes unique features that aren't often found in other apps. There's a task duration setting where you can estimate how long each task will take, batch edits to cleanup your tasks quickly, focus to show only the most important tasks, privacy settings, and much more. You likely don't usually think too much about how you sync your tasks, but if you'd like the flexibility to pick, 2Do is a great option to choose. It can sync your tasks via Dropbox, the iOS Reminders app, or using any CalDAV server so you can also see your tasks inside your standard calendar app.

Or, if you use Toodledo with your team, you can sync 2Do with it to keep track of your personal and work tasks together. GTD apps don't have to have complicated projects and contexts and more. Just list your tasks, then tap any of the more complex tasks to add subtasks—and that task is instantly turned into a project.

And that's it: Your tasks and subtasks in one, easy-to-read list. That's not all. Add sub-tasks to your tasks, and they'll be organized based on their due date automatically. Or, you can see your week at a glance with a list of all the tasks that are due this week.

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And if you need to do the same tasks repeatedly, there's a simple repeating tasks tools to help you out. TickTick Price: Appigo's Todo is one of the original Getting Things Done apps. Originally built around stand-alone apps, its Todo Cloud web app now dies everything together. Tasks in Todo can be organized by list, context, or tag—all of which can be tweaked as you need.

It also has a built-in All Tasks list that gives you a quick look at everything you've added. Most apps let you add notes, due dates, and more to your tasks—and in Todo, you get those features in sub-tasks, too. That way, you can organize everything into projects, tasks, and subtasks, each with enough info to get everything done. And when you need to start new projects, you can tweak a number of their settings, even setting when new tasks you add to those projects will be due by default.

Appigo Todo Price: Firetask is a project management app for your personal life. Add new tasks and they show up in your Inbox—with Someday and Scratchpad sections to store tasks you'd like to come back to sometime or to plan out projects that aren't full projects yet. Then, organize tasks with categories and projects, and add them to their due dates—something you can easily do with Firetask's unique Kanban and Dates views where you can drag tasks to schedule them. You'll then work each day from the Today view with all of today's tasks, and a Next view to see what's coming up after. And for your routine work, you can even store checklists to run through over and again.

Like most GTD tools, Doit. Then, its unique Goals tool lets you track your progress towards larger goals you've set. You could list your business quarterly goals, or personal growth goals like learning a new skill. You can then add tasks to both a Project and a Goal, to organize your tasks and also see how they help you achieve your broad goals.

Doit also has a unique performance feature that gives you insight into how much work you've completed in a given day. It includes a pie chart with your tasks broken down by what has been completed, uncompleted, and deferred, where you can comment and rate your progress to journal your productivity. Doit Price: GTD apps help you keep track of everything, but sometimes that can lead to information overload.

Your tasks will be in projects and have contexts, locations and more included, but that's only valuable if you can see it. Nozbe makes sure your tasks' projects are obvious with color-coded project labels and context icons that make your tasks easy to understand at a glance. Nozbe works everywhere you do, with apps for everything including Linux and integrations with Evernote, Dropbox, Google Calendar, and more. You can even use all of its features with your team, if you'd like, for GTD productivity in everything you're working on.

Nozbe Price: For a deeper look at Nozbe features and pricing plans, check out our Nozbe review. See Nozbe integrations on Zapier.

The Hit List 's designers know your tasks and projects are complicated and will take time to complete, so they've designed their app to help you track everything and focus on just what's in progress right now. It includes the standard features to list your tasks—along with the amount of time you expect them to take to complete—and organize them into lists and projects. Then, you can select just one task to work on, and you'll see it full-screen with a large space for notes where you can plan out your work in detail.

There's a timer as well, so you can keep track of how long you actually took on that task and see your task's progress at a glance. Apple Reminders is a great simple to-do list app, but it can be so much more. GoodTask takes Reminders' basic features—and free iCloud syncing—and adds enough tools to turn it into a full GTD app. It organizes tasks on a calendar, so you can see your events and tasks in one view, and list them in detailed projects with tags and smart lists to keep things organized.

GoodTask can keep track of your recurring tasks, even showing how many times you've completed them so far. It includes color-coded labels so you'll know which project a task is in at a glance, and let you search to find the tasks you need to work on. And if you ever need to check your tasks from a browser, just open the Reminders app in iCloud. Your tasks aren't always simple enough to fit into a simple to-do list, and they might not fit into the more rigid projects and contexts of a GTD app.

For something more free-form, flexible, and graphical, the paper-notes-on-a-bulletin-board inspired kanban apps might be the best solution. Where most other to-do list apps put your tasks into a single column list, kanban board apps give you multiple lists on a single page with your tasks on "cards" that you can move between the lists. You can use those lists to make a workflow for your task, perhaps with To-do , Doing , and Done lists or more detailed workflows to see exactly where each task stands.

Kanban is a project management system that was developed to keep Toyota's factories running smoothly—and it can be just as helpful for your personal tasks. Get started by reading our guide to Kanban task management , then try one of these apps to turn your to-do list into a workflow. If there's one app responsible for popularizing kanban board productivity, it's Trello.

It's a new take on kanban boards that's easy to use and customizable, with a generous free plan. You'll start out with a demo board that includes sample columns and cards to help you get the idea of how to use it. Then, you can customize your columns for your workflow, add cards with everything you need to do, and even pick a background color or photo to liven up your work. It's simple, but each card packs a lot of power. You can add descriptions and comments to tasks with markdown formatting, along with subtasks, attachments, and color coded cards.

And you can bring along your entire team to collaborate—something that Trello's low price of free makes even easier. Trello Price: For a deeper look at Trello features and pricing plans, check out our Trello review. See Trello integrations on Zapier. Your tasks don't start out as tasks—they start out as ideas, things you jot down on a napkin and brainstorm with your team.

MeisterTask , part of the MindMeister family of apps, can turn your mindmaps into projects to make it easy to turn your ideas into reality. MeisterTask also helps you get work done faster. Each list in your kanban boards can include section actions, which assign tasks to team members, send a message, or trigger an integration that can get work done for you. Instead of having to check off tasks and followup on them, just move tasks to the next column and MeisterTask will handle the rest. MeisterTask Price: For a deeper look at MeisterTask features and pricing plans, check out our MeisterTask review.

See MeisterTask integrations on Zapier. Your tasks aren't only due today—they stretch out into the week ahead, and beyond. Week Plan helps you plan for it all with an at-a-glance look at your tasks for four days at a time. Each day gets a list of tasks, along with your appointments synced in from Google Calendar, so you'll know what's going on the whole week. And, there are extra lists below where you can store your projects and shared tasks—along with a Pending list on the side for tasks you haven't scheduled yet.

It's a unique take on Kanban boards that help you both sort tasks into lists and workflows and keep your week's schedule in mind at the same time.

Week Plan Price: For a deeper look at Week Plan features and pricing plans, check out our Week Plan review. See Week Plan integrations on Zapier. GTD apps have projects, lists, and subtasks, but kanban apps usually only have one level of organization for your tasks. LeanKit , however, lets you make kanban work the way you want. You can customize how many columns each of your lists have, and add sub-columns to keep everything organized. You can even collapse columns with tasks you're not currently working on, add graphical tags to get more info about your tasks at a glance.

Lists aren't the best way to manage everything, so LeanKit also includes a calendar view where you can organize your tasks based on their due date or project duration.

Best Task Management Apps for Mac Get Things Done Faster and Better

It even tracks statistics about what's been completed, and give you reports on your productivity and work progress. LeanKit Price: For a deeper look at LeanKit features and pricing plans, check out our LeanKit review. See LeanKit integrations on Zapier. All Kanban apps are designed to help you visualize your work, but KanbanFlow goes further by letting you show your tasks along with their notes and subtasks together. You can customize each column's view to automatically show or hide subtasks, or tap on a card to see and edit any of its info. Then, KanbanFlow includes another tool to help you stay productive: A pomodoro timer.

It times your work, reminds you to take a break every so often, and logs the total amount of time you've spent on tasks. You can even keep up with the things that interrupted your work, and see reports of your productivity at the end of the month. KanbanFlow Price: For a deeper look at KanbanFlow features and pricing plans, check out our KanbanFlow review. See KanbanFlow integrations on Zapier. Ever typed a quick list of the things you need to do in Notepad or the Notes app on your phone? That's plain text task management , one of the simplest and most flexible ways to keep track of your tasks.

Those are all you need to quickly manage tasks just like you would on a plain sheet of paper. You can write down your to-dos in any text editor on your computer, but adding tasks in a writing app on mobile can be a pain. Just follow the Todo. Then, import your to-do list to a Todo. You can add text-based tags and contexts, sync your changes to your computer, and even use a companion command line app in terminal to manage text tasks on the big screen. The core apps haven't been updated in several years, though community apps—and its core syntax in any plain text writing app—live on.

Evernote is a notes app that does everything, and it works surprisingly well as a task manager. You can write notes about anything—including the things you need to do—and can add checkboxes to lists in notes to make for a more interactive text-based to-do list. Or, you can add a Reminder to any note to turn it into a task with a due date. Just make a note about anything you need to do, dragging in related documents and more. Then click the alarm clock icon and set a time to be reminded. That lets you turn Evernote into a to-do list app, one that'll send you a notification when it needs completed.

Then, if you want to take this idea even further, create a new notebook solely for notes tagged with Reminders—or use multiple notebooks and tags to organize tasks like a GTD app—and you have a full-featured Evernote task manager. Evernote Price: For a deeper look at Evernote features and pricing plans, check out our Evernote review. See Evernote integrations on Zapier.

Notion literally puts everything on the same page, with a new take on digital documents that include text, lists, media, web pages, files, discussions, and project boards. You could list your tasks in a standard checklist, much like other plain text to-do list apps. Or, you can add drag those task lists into multiple columns for your own text-powered kanban board.

Need to dive further into an idea? You can turn anything—a task name, header, and more—into a new document in a click, where the original text is linked to that new document, wiki-style. It's a great way to expand on your ideas, brainstorm with a team, and turn it all into actionable tasks that everyone can work on.

Notion Price: OneNote is a free notes app bundled with Microsoft Office that feels more like a paper notebook than anything digital. You can write free-form notes, clicking anywhere on the virtual paper to add additional details—a great way to make a to-do list with as many details as you need. It can recognize text from images, organize your notes in notebooks and sections just as you would with paper notes, and sort your notes with emoji-style icons.

For tasks, you'll just make standard lists with a checkbox to mark them as complete. That's less than you might get from another task management app, but with more tools to organize your content and add extra details with OneNote's core note features. For a deeper look at OneNote features and pricing plans, check out our OneNote review. See OneNote integrations on Zapier. Love the idea of keeping tasks in a notes app, but want something different?

Check out these 14 best note taking apps for other great tools to manage your notes and tasks. Once you've found the perfect to-do app, Zapier 's the tool you need to make that app fit into your workflow.

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With its app integrations, Zapier can automatically add tasks to your to-do list, get reminded about new tasks, and kick off workflows to fill template documents, create projects, and send notifications when you finish a task. Say you want to turn your emails and chat messages into tasks automatically. You can create all sorts of lists and share them across your phone, tablet, or computer. Attach your photos, videos, or presentations with your lists to make them look appealing.

You can share lists and collaborate on your to-dos with your friends. Free Download Wunderlist. Clear is dead simple and makes task management a painless experience! You can make separate lists to keep everything fully organized. Use various themes and tools to customize your lists. Even better, you can take the full advantage of iCloud integration to sync your data across macOS and iOS devices. What I have found really appreciable in Todoist is the neat user-interface, which is primed for hassle-free task management. With this app, you can perfectly manage your tasks, sub-tasks, projects, and sub-projects.

Based on your need, you will be able to prioritize your tasks for the day or week ahead. You can keep an eye the deadlines with due dates and recurring dates. Another notable feature of this app is the compatibility with multiple platforms including iOS, macOS, Android and more. Free Download Todoist. Hence, you can do more with less stress!

The app lets you keep all of your to-dos in one list, or you can use as multiple folders, projects, groups, and actions put everything in the right order. You can select a fluid view that shows and hides fields or go for Custom Columns for scannable, tabular lists.

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Use the forecast perspective to check out your due items for each day alongside events from your calendar. With this app, you can create a project for each of your goals and add the required steps to accomplish them. Keep track of all of your goals so that you stay at the pace. View your calendar events alongside your to-dos and plan your time appropriately.

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The app lets you create repeating to-dos for things you do more often. You can take notes, create to-do lists, and also save things you find online to catch up with them at your own pace. You will be able to take notes in a wide range of formats like text, sketches, photos, audio, video, PDFs, web clippings, etc. Create personal checklists to never forget any necessary things. Take the advantage of various tools to create agendas, write memos and prepare sensational presentations.

You can also annotate documents with comments and thoughts during team meetings. Sync all of your data across your devices to keep them secure and easily accessible. The Be Focused lets you get things done by breaking up individual tasks among discrete intervals, separated by short breaks.

Create tasks, configure breaks and track your progress throughout the day, week or custom period. Key features: Minor fixes and improvements. These are the things that matter to me: You would be surprised to know how many pomodoro applications lack this basic feature. Also, this application hits the goldilocks spot as far as notifications are concerned. Just like the porridge that is neither too hot nor too cold, the notification levels are just right. I have looked at many different pomodoro applications during the past several years, and this is the one I always come back to using.

Be sure to stand up and walk around when the timer beeps. Several years ago, I was using the pomodoro technique not with this application when working on an intense writing project. I ended up with a blood clot in my leg and experienced a bilateral pulmonary embolism. DVT induced pulmonary embolisms kill more people each year than motor vehicle accidents and HIV combined. This is a powerful productivity technique, but please drink water and walk around.

The application is awesome. I only have one quibble with this app being less than great for me: I usually work with music so the alarm sounds are either lost, ignored, or too jarring.