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Insert drop down list in excel for mac

Edit a drop-down list that's based on an Excel Table If you set up your list source as an Excel table , then all you need to do is add or remove items from the list, and Excel will automatically update any associated drop-downs for you. On the Settings tab, click in the Source box, and then on the worksheet that has the entries for your drop-down list, Select cell contents in Excel containing those entries. In Excel Online, you can only edit a drop-down list where the source data has been entered manually.

Creating a Drop-Down List in a Cell

On the Settings tab, click in the Source box. Then do one of the following:. If the Source box contains drop-down entries separated by commas, then type new entries or remove ones you don't need. When you're done, each entry should be separated by a comma, with no spaces. For example: In this example, you'd add or remove entries in cells A2 through A5.

Creating a Drop-Down List in a Cell

If the list of entries ends up being longer or shorter than the original range, go back to the Settings tab and delete what's in the Source box. Then click and drag to select the new range containing the entries.


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If the Source box contains a named range, like Departments, then you need to change the range itself using a desktop version of Excel. You can always ask an expert in the Excel Tech Community , get support in the Answers community , or suggest a new feature or improvement on Excel User Voice. Create a drop-down list. Apply Data Validation to cells. Create and manage drop-down lists. Enter and format data.

Data validation. Add or remove items from a drop-down list.


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  • To add an item, go to the end of the list and type the new item. To remove an item, press Delete. Select the worksheet that has the named range for your drop-down list. Do any of the following: Select the worksheet that has the data for your drop-down list. To remove an item, click Delete. Edit a drop-down list with items that have been entered manually. Select the cells that have the drop-down list.

    Then do one of the following: Expand your Office skills. Get new features first. Double-clicking the file on your computer will open it in Microsoft Excel. Enter additional options for the drop-down list. Type each additional option into its own cell at the bottom of the current list. Click the Formulas menu. Click Name Manager. A list of named ranges will appear. Click the upward-pointing arrow button.

    Create a Cell Drop-Down List in Excel with Data Validation

    This will collapse the Name Manager to a smaller size. Select all of the cells in the drop-down menu.


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    • Add or remove items from a drop-down list.
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    • For example, if the items in your drop-down list are in A2 through A9, highlight A2 through A9. Click the downward-pointing button on the Name Manager.

      Create a Drop-Down List for a Cell or Range

      This re-expands the Name Manager. Click Close.

      How to Create a Drop Down List in Excel 2016

      A confirmation message will appear. Click Yes. The new options you entered are now included in the drop-down menu.

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      Method 2. Click the Data menu. Click the drop-down list. Click Data validation. This opens the Data Validation window. Click the upward-pointing arrow. This collapses the Data Validation window to a smaller size. Select the range that contains all items in the list. Be sure to select the old values as well as the ones you just added. Click the downward-pointing arrow on the Data Validation window.

      This is the window you collapsed earlier. The full window will reappear. Click OK. Your drop-down menu is now updated.