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How to merge iPhoto and Photo libraries on a Mac. The 10 must-have utilities for macOS Sierra. Steve Thomas is trying to clean things up across two Macs: You have to go through a little rigamarole to get the fields you need: Press Command-Option-spacebar to create a Finder Spotlight search window. Click that. The ellipsis button creates an Any of the Following Are True entry, which is what you need to have multiple criteria for images in a single search.

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Any is the right selection, so you can leave that alone. Click the Save button in the upper right so you can recall these criteria if something goes wrong. When you click Save after naming, the criteria disappear and the Smart Folder icon and name appear the top of the window. You can click the Action gear menu and choose Show Search Criteria to display them. Set up the destination to which you want to copy all images, like a folder or hard drive. Drag the selection to the new destination. IDG You can create a smart folder that grabs all images indexed by Spotlight.

Open the Spotlight system preference pane. Click the Privacy tab. Drag each library in that you want to exclude. Instead, you can use the Like button see Downloading Shared Content. If you prefer using menus to tag favorites, select a thumbnail or open an image, and choose this menu command.

Press the period key on your keyboard. To favorite an item in Photos for iOS, tap a picture or video to open it, and then tap the blue heart outline at the bottom iPhone or upper right iPad of the screen. Tap the same icon to unfavorite the item, and the heart changes back to the sad, hollow version. Using favorites to tag your cream-of-the-crop shots is but one strategy for this feature. As you can imagine, the Favorites album can quickly become too large to be useful—unless you use favorites tags in conjunction with smart albums, as explained at the beginning of this section.

A different strategy is to favorite pictures you want to include in an album. For example, after importing some pictures, you can open the Last Import album and mark the best thumbnails as favorites. Which strategy is best? In Photos for Mac, you can open it by double-clicking its icon in Albums view, or by selecting the album and then pressing Return.

Once your Favorites album gets huge—and it will—you can create smart albums that find all the pictures and videos you favorited in a given year or specific date range. A powerful way to find certain items is to search for text or date info that a picture or video includes. If you snapped the shot on your iOS device or another camera with GPS capabilities, you may remember where you took it. Enter any combination of words and characters.

You can enter multiple search terms; just be sure to separate them by spaces , not commas. The more words you enter into the search field, the fewer results you get, because Photos searches for all the words. For example, if you enter kickboxing Boulder Vu Tran , Photos dutifully tracks down all the pictures and videos that include the word kickboxing and the location tag for Boulder and the faces tag for Vu Tran. You can also use the search field to find items based on date, which saves you the trouble of scrolling through moments, collections, and years in Photos view Photos View.

Give it a whirl by clicking in the search field and entering a month and year—say, December Photos begins displaying matches as you type.

How to consolidate all the images on your Mac

When you finish typing, you see a list of all the items in your library that have both December and in their metadata. Just click a category in the search results to see the thumbnails it contains. In Photos for iOS, the search field tries to be even more helpful. When you tap the magnifying-glass—shaped search icon, some prefab choices appear, including photos taken a year ago, your favorites, photos taken near your current location, and your recent searches.

You also see an option for a seemingly random month from your library. You can tap one of these choices or type your search term s. The only way to find content by location is to use the search field, as explained in the previous section. Happily, Photos lets you add location info in a map in a book project Creating a Book Project , as well as in the Info panel, as the box on Adding Location Tags explains. As of this writing, Photos lacks the super-slick Places map of its predecessor iPhoto, which showed all the photos in your library plopped atop a big, glorious map.

You can also select a few thumbnails and view them on a map. If there are multiple photos in a location, a circled number appears on a stack of thumbnails to indicate how many there are. Click a thumbnail in the stack or the circled number to view all the thumbnails shot in that location.

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To see the locations of the selected photo s or all the photos in an album or project , simply select the photo s , album, or project, and then follow the instructions in the previous paragraph. Instead, you have to manually add pins to indicate a location. Maps notwithstanding, Photos for iOS is still pretty darned cool. Another handy use for smart albums Smart Albums is to find photos that include location tags.

For example, you can use smart albums to find all the photos you took with a camera that can record GPS data, or all the ones you took in a specific spot. However, Apple added the capability in Photos under El Capitan version When you do, Photos displays a list of locations; simply click the correct one in the list to add the location.

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This is proof that Apple listens to customer feedback well, at least sometimes! How are keywords different from albums? Also, pictures that share a keyword can live in different albums. Keywords are super easy to create and even simpler to apply to your digital goodies. There are a couple of ways to start using keywords. You can go forth with careless abandon, entering any keyword you see fit into the Info panel, or you can handcraft a list using the Keyword Manager.

Just choose that keyword when defining a smart album Smart Albums. The running total of items matched at the bottom left of the sheet lets you know how many items use that keyword. Using the Info panel. If you already opened a photo or video, you can also open the Info panel by clicking the circled-i icon in the toolbar. If you see the keyword you want in the list, click it, and then press Return.

Otherwise, type what you want, and then press Return. These keywords can come either from the program you used to import the images from your camera, or from someone else a stock photographer, say. For example, many apps, such as Adobe Photoshop Elements, automatically assign keywords—Raw, Blurry, Closeup, Longshots, and so on—when they import and analyze images.

Since that info is stored in the photos as part of their metadata Photos for iOS , those keywords come along for the ride into Photos. Using Keyword Manager. These single-letter shortcuts appear in a light blue circle to the right of the keywords in the Quick Group area of the Keyword Manager, as well as in the list that appears when you click Edit Keywords. When you apply a keyword via Keyword Manager, you get visual feedback—the keyword appears briefly in the center of the preview area when viewing thumbnails or atop the image itself when one is open.

If the word you typed is already in your keyword list, Photos displays a message; you can then click OK to dismiss the message, and then enter something else. Photos also assigns a one-letter keyboard shortcut to it, based on its first letter or second or third letter, if the first or second letter is already taken by another keyword. The shortcut letter is displayed in a light blue circle to the right of the keyword. You can apply that keyword to a selected thumbnail by simply pressing that key on your keyboard anytime the Keyword Manager is open.

Select the keyword in question, and then click Rename. Type the name you want, and then press Return. Just keep in mind that any images you tagged with that keyword now display the edited version. To add or change the keyboard shortcut for a keyword, click Edit Keywords in the Keyword Manager to open the Manage My Keywords window, select the keyword, click Shortcut, type your preferred shortcut, and then hit Return.

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If that shortcut is already in use by another keyword, Photos displays a message that lets you click OK to assign that shortcut to this keyword and remove it from the previous one, or click Cancel to dismiss the message and then enter something else. Once a shortcut is added to a keyword, it moves into the Quick Group area until you remove its shortcut.

Since there are 26 lowercase letters, 26 uppercase letters, and 10 numbers from , you can assign up to 62 shortcuts—but good luck remembering them all! To delete a keyword altogether, click Edit Keywords in the Keyword Manager to open the Manage My Keywords window, select it and then click the — button at lower left.

When you delete a keyword, Photos also removes it from all the pictures and videos you applied it to. Once you apply some, you can put them to good use in both smart albums Smart Albums and the search field Searching by Text and Date. If you imported an iPhoto library that you used for ages, you may see a checkmark keyword. This checkmark can mean anything you want—it only exists because old versions of iPhoto used it.

Similarly, if you flagged items in iPhoto, you see a Flagged keyword in Photos, and all your previously flagged items will have this keyword assigned to them. In Keywords Manager , when you select a photo, its assigned keywords turn blue in the keywords list. In the Info panel , when you select a photo, its assigned keywords appear in light blue in the Keywords section near the bottom of the panel. On the photo. Plus, if you use iCloud Photo Library, those unwanted pictures and videos can cost you a small fortune for storage space. Thumbnails of all the items you just imported appear in the preview area.

As you scan your thumbnails, click the ones that are obvious keepers and press the period. If you change your mind about it in the next 30 days or so, you can recover it there. If you shoot pictures on an iPad, iPhone, or iPod Touch, you can get a head start on assessing before you get back to your Mac by hiding, deleting and favoriting shots right on your iOS device. Just tap a photo or video to open it, and then tap the heart icon at the bottom iPhone or top right iPad of your screen to tag it as a favorite, tap the trash can icon to move it to the Recently Deleted album, or tap and hold a picture to reveal a Hide button.

How to consolidate all the images on your Mac | Macworld

Using a strategy such as this makes it far easier to keep your Photos library manageable—and prevents your hard drive from filling up. Try it as a starting point, and then adapt it to create an assessment strategy that works for you. Alternatively, instead of using favorites to tag keepers, you can use keywords to assign star ratings from one to five, as described in the box on Using Keywords as Star Ratings. If you applied star ratings in Aperture or iPhoto, they morph into keywords instead. At first this seems like a huge loss, but you can use keywords to produce the exact same results, and it involves the exact same steps required in iPhoto.

Second, either drag those keywords into the Quick Group section at the top of Keyword Manager which assigns each one a keyboard shortcut of 1, 2, 3, 4, and 5, respectively , or click Edit Keywords and add those keyboard shortcuts to the appropriate keywords see Adding, Removing, and Editing Keywords. After that brief bit of setup, you can instantly assign any of those keywords to a picture. If you opened an image, the process is the same—press the keyboard shortcut that represents the rating you want to assign.

Either way, the keyword momentarily appears on the photo to confirm your choice. You can then find all your items starred items by entering 1 Star , 2 Star , 3 Star , and so on into the search field. For even greater convenience, create five smart albums—one for each star rating. Photos reviews your entire library to find photos that have the 5 Star keyword applied, and dutifully tucks them into your new smart album.

And as you add that keyword to future items, Photos automatically adds them to that smart album. If you diligently tag your photos with keywords, the big payoff arrives the second you need to find certain pictures. Here are some important points to remember when performing searches based on keywords:. You can unburden yourself of keyboard stress by copying them directly from the Keyword Manager itself. Just click Edit Keywords in the Keyword Manager, and then double-click the keyword you want to search for to highlight it.

To find photos that match multiple keywords, repeat the copy-paste routine described above for each keyword. Be sure not to add commas between keywords in the search field. Instead, use a space between them—otherwise Photos will only find items that have commas in their metadata. If you frequently search for the same keywords, create a smart album Smart Albums that gathers those images instead. That way, you find all the images that have those keywords as well as any future content you apply them to.

The takeaway here is that the more you use keywords, the more you can get out of them.

In other words, applying keywords is a habit well worth forming. You may not realize it, but Photos is looking at your pictures. If it finds any, Photos then tries to figure out who they are using its sophisticated facial-recognition powers. The program creates an album named for each person you tell it about, and stores these albums inside the Faces album.

In other words, with minimal effort on your part, Photos maintains self-populating albums for each person in your photographic life—your kids, parents, partner, buddies, and so on. It may sound obvious, but the fix is to start taking pictures that have people in them! With the Faces album open, you can double-click a face to see a chronological list of all the pictures in your library that include that person.

To see pictures of someone else, enter their name into the search field at the upper right. When you do that, all the pictures you identified as that person in appear in the preview area. The next section teaches you how to identify the people in your pictures.

To get the most out of your Faces album, you need to spend some time identifying the faces Photos found so it can gather them into albums automatically. The most efficient way to identify the faces in your pictures is to train Photos to do it automatically, though you can also tag thumbnails yourself nearly anywhere in the program. Think of the training process as a game: The first step in introducing Photos to all the people in your pictures is to get comfy. Grab a beverage, turn on some music, and then follow these steps:.

In Albums view, open the Faces album. Click Albums in the toolbar, and then double-click the Faces album to open it.