Mac outlook 2011 create archive
Click OK. Now begin highlighting emails that you want to archive and click the Categorize button on the ribbon bar and choose Archive or the applicable folder you created.
Create a rule: Outlook for Mac - University of Victoria
When you categorize an email, the name of the category is placed on the far right hand corner of the email. Your emails are also categorized by the color you choose.
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Exporting your Email Now that you have categorized your email, it is time to export them. Begin by selecting File Export from the Outlook menu.
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Next, select Outlook for Mac Data File. Select the category that you created and assigned your emails. Deselect everything but the Mail checkbox. Click the Arrow to continue.
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At this point in time, accept the default of No, do not delete items. Assign a name to your category file and click Save.
Cleaning Up your Mailbox - Outlook 2011 for Macintosh
Save the name based on the category created. A progress bar appears as you save. Rinse and repeat this process until all of your emails are exported in their categories. Click Files Import form the Outlook menu. Select Outlook Data. Select Outlook for Mac Data File.
Cleaning Up your Mailbox - Outlook 2011 for Mac
Browse to location and click Import and Done. In the sidebar of Outlook, your folder will appear under the name you created. Validate emails are there and now you are ready to delete your emails from each category folder as they have been archived. Outlook for Mac Outlook Outlook for Mac To start the conversation again, simply ask a new question.
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May 20, Backup the folder within that named Main Identity. That's everything. Your emails, account settings, contacts, etc. To restore, just put it back in the same place same path structure and Outlook will find it.
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May 20, 1: If you would prefer to do this using Outlooks own tools go to the File menu and choose export, this dialog box will appear:. Choose what you want to Archive Mail or Contacts, or everything and press the little arrow at the right. Mar 15, 3: This tool Outlook Mac Archive Tool offers an automated way to archive mail and calendar items to your local hard drive or storage.
It maintains your folder structure and you can schedule it to regularly run based on criteria like: It also supports optionally archiving to the cloud from Outlook which moves your mail in to a cloud mail account like GMail for safe keeping.